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Asset Lease Guide

Track and manage leased assets to stay on top of lease expiry dates and manage end of life for leased assets.

Setyl allows you to easily record and monitor leased assets across your organization. You can view all leased assets, update financial details, and manage assets with expired leases.

What are leased assets?

Leased assets are assets in your organization that are under a rental or lease agreement rather than owning them outright.  They are typically supplied for a set period under specific terms.

Common examples include:

  • Laptops and mobile devices leased to employees through suppliers.

  • Printers, servers, and networking hardware provided under lease agreements.


How to add lease details for an asset

To add or update lease information:

  1. Navigate to Assets -> All Assets and select the asset.

  2. Under the Finance section, click Edit.

  3. To mark an asset as leased set Ownership to Leased

  4. You can also add in additional lease details such as :

    • Supplier Name

    • Leasing Agreement Number

    • Lease Expiry Date

    • Purchase Price (ex tax)

    • Purchase Order / Invoice Number

  5. Click Update to save your changes.

Note: Lease details can also be uploaded in bulk. For more information on bulk uploading see the Bulk Upload Guide.

 

How to view leased assets

To view all assets currently under lease:

  1. Navigate to Assets -> Leased Assets.

  2. The table lists all leased assets along with key information such as:

    • Supplier Name

    • Assigned Person

    • Lease Expiry Date

    • Purchase Date

Note: Assets marked with an ownership status of Leased will automatically appear in the Leased Assets view.

 

How to view the lease timeline

The Lease Timeline view provides a visual overview of all active leases, helping you track expiry dates and plan upcoming renewals or returns.

To access the Lease Timeline:

  1. Navigate to Assets -> Leased Assets.

  2. Select the Timeline tab at the top of the page.

  3. Each colored bar represents an asset’s lease period and remaining time until the lease expiry date.

  4. Click on an assets bar to review the lease and select whether the asset is being returned to the supplier or purchased from the supplier

 

How to review and complete leases

When a lease expires, you can use the Review Lease feature to complete a lease and record whether the asset is being returned or purchased from the supplier.

To complete a lease:

  1. Navigate to Assets -> Leased Assets.

  2. Click Review Lease beside the relevant asset.

  3. Choose one of the following actions:

    • Return Asset to Supplier

    • Buy Asset from Supplier

  4. If returning, select the Asset Status.

  5. If buying, set new Ownership (e.g. Company owned).  Optionally set the Purchase Price, Purchase Date etc. and update the Asset Status (e.g. In Use).

  6. Click Update

Once the lease is complete it will no longer appear under Leased Assets.

 

Additional resources

For further assistance please use the live chat at the bottom of the screen, or email us at hello@setyl.com.