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      Workday Integration Guide

      Setyl integrates with Workday to automatically import and sync employee data from Workday into Setyl. This guide explains how to connect Workday with Setyl , what permissions are required and which fields are synced.

      What does the Workday integration do?

      The Workday integration allows you to:

      • Automatically create users in Setyl based on Workday records

      • Import your organizational structure including departments and locations

      • Automatically keep employee records up to date and accurate within Setyl

      • Trigger onboarding and offboarding workflows automatically within Setyl

      What data is synced?

      Setyl will sync the following employee data:

      • Name

      • Phone Number

      • Company Email
      • Personal Email
      • Job Title
      • Department

      • Email address

      • Department

      • Location

      • Manager

      • Address

      • Join date

      • Leave date

      • Employee ID

      • Legal entity

      The Leave Date within Setyl is mapped to the Contract End Date within Workday.  If the Contract End Date is not present than the Termination Date within Workday is used for the Leave Date instead.

      How often does the sync occur?

      Employee data from Workday will be synced once every 24hrs and once upon initial integration. Data can also be synced manually at any time by triggering a manual sync. 

       

      Setting up the Workday integration

      Prerequisites

      Before connecting Workday to Setyl, ensure you have:

      • The Username and Password of your Workday Integration System User (ISU).  Further details on creating an ISU can be found here.
      • Your Workday Tenant ID.  Your Tenant ID is found in the URL when you are logged into Workday. For example, if the URL of your Workday tenant is https://impl.workday.com/{acme}/d/home.html, the Tenant ID is acme.
      • Your Workday WSDL URL. The Workday WSDL URL is used as the base URL for every API request. Find your WSDL URL in the online Workday documentation.
      • A Setyl account with Owner-level admin permissions.

      Connecting Workday to Setyl

      1. Navigate to Settings > Integrations in Setyl

      2. Under HR locate Workday

      3. Click Connect

      4. Under Manage your integrations search for Workday
      5. Click +Add
      6. Fill in your Username , Password, Tenant ID and WSDL URL.
      7. Click Save

       

      Trigger a manual sync

      You can manually sync data from Workday by:

      1. Navigating to Settings > Integrations.
      2. Locate Workday under HR.
      3. Click the 3 Dot Menu.
      4. Select Manual Re-sync.

       

      Troubleshooting and support

      If your Workday integration fails to connect

      • Double-check your Username, Password, Tenant ID and WSDL URL are correct

      • Disconnect and reconnect the Workday integration

      • Contact Setyl Support for further assistance

      Additional resources

      For more help, please visit our integration help pages, use the live chat at the bottom of the screen, or email us at hello@setyl.com.

      View a full list of Setyl integrations.